How Gallant handles, protects, and retains client documents and project information throughout every engagement.
Gallant Project Solutions LLC ("Gallant") processes client documents to generate structured requirements analysis and related project intelligence outputs, including the Gallant Requirements Intelligence Report™. This policy defines how client documents and derivative data are handled, protected, and retained throughout that process.
All client data is treated as confidential project information from the moment it is received. No exceptions.
This policy applies to:
Purpose-Limited Use. Client documents are used solely for generating requirements extraction, analysis, and related project deliverables for the submitting client's engagement. They are not used for any analysis unrelated to the client's engagement, internal product development beyond what is necessary to deliver contracted scope, or any third-party purpose.
No Cross-Client Data Sharing. Client data is never shared, reused, or exposed across projects. Each engagement is treated as a fully isolated dataset. Requirements, document content, project names, and all derivative outputs are confined to the engagement from which they originated.
No AI Training Use. Client documents and outputs are not used to train AI models. This applies to internal model training by Gallant, external model training by any third party, and any form of dataset aggregation for training purposes.
Controlled Use of AI Tools. Gallant uses Claude by Anthropic strictly as a processing tool within a controlled, purpose-bound workflow. AI tools are not used as a storage system for client data, a knowledge repository accessible across engagements, or a shared dataset for any purpose beyond the immediate analysis session. All AI processing is session-specific, output-directed, and controlled by Gallant personnel.
Data Access Control. Access to client data is restricted to Gallant personnel directly supporting the engagement. It is not accessible to other clients or other engagements and is not made publicly available in any form.
Client documents may be stored temporarily to support analysis, deliverable preparation, and post-delivery clarifications. Gallant's default retention schedule:
| Retention Period | Condition |
|---|---|
| 90 days post-delivery | Default. Covers post-delivery clarifications and follow-on questions about the deliverable. |
| Extended per engagement | For active retainer engagements, retention continues for the duration of the engagement plus 90 days from the final deliverable. |
| Immediate on request | Clients may request full deletion of submitted documents at any time. Gallant will confirm deletion within 5 business days. |
Gallant operates under client confidentiality expectations by default — no formal NDA is required for Gallant to treat client documents as confidential. For engagements involving particularly sensitive project information, Gallant will:
Gallant does not accept Controlled Unclassified Information (CUI)-marked documents without a specific handling agreement in place. Clients are responsible for ensuring that documents submitted to Gallant are appropriate for contractor review under applicable federal regulations and contract terms.
Most VA and DoD project documents encountered in AEC design and construction engagements — design guides, program requirements, scope documents — are not CUI-marked and are appropriate for contractor review. If you are uncertain whether a document is CUI or otherwise restricted, contact Gallant before submitting. Gallant will work with federal clients to establish appropriate handling procedures consistent with the applicable contract vehicle and agency requirements.
Gallant uses Claude, an AI assistant developed by Anthropic, as the primary AI processing tool within its requirements analysis workflow. Anthropic's terms of service explicitly prohibit the use of customer conversation data for training AI models. Client documents processed through Gallant's Claude-based workflow are not incorporated into any AI training dataset.
Clients should be aware that AI tools used by Gallant are third-party technologies operated by Anthropic. Document content is processed within those systems for the purpose of analysis. Gallant mitigates exposure through:
Gallant cannot make representations about the internal data handling of Anthropic beyond what is stated in Anthropic's published privacy policy and terms of service. Clients with requirements that cannot be met within a cloud-based AI processing model should discuss custom handling arrangements with Gallant before submitting documents. Current Anthropic data handling policy: anthropic.com/privacy
By submitting documents to Gallant, clients confirm:
This policy is reviewed annually and updated when material changes occur to Gallant's workflow, AI toolset, storage practices, or applicable legal or contractual requirements. Clients engaged under a prior version will be notified of material changes.