Every requirement. Traced. Current. Verified.
Requirements live in dozens of documents and across multiple stakeholders — owners, designers, regulators, constructors, vendors, operators, end users. None of those sources is wrong, but no single record ties them together. Gallant closes that gap: a traceable register of every requirement, reconciled each cycle from programming through turnover — delivered in files you own.
New to requirements management? Download the free primer: Running Requirements — A Practical Primer for Design and Construction Projects ↓
Missing requirements · Scope drift · Unresolved conflicts
The methodology is the same on every project: structured requirements baselining, conflict detection, and decision-grade reporting. What changes is the engagement model and the governing requirements — VA design criteria and accreditation standards, USACE, NAVFAC, and AFCEC criteria, including UFC and service-specific guidance. Every engagement carries the same foundation: a defensible audit trail from owner intent through commissioning and turnover, and systems-engineering rigor applied to facility delivery.
Gallant applies a systems-engineering-based requirements process to project documentation. This is not a general-purpose AI reading your documents — Gallant runs on a purpose-built requirements methodology, with a structured classification standard, conflict-detection framework, and traceability schema refined across capital projects, that the AI applies consistently to every document and every cycle. AI accelerates the reading, extraction, comparison, and updating work — but the analysis, interpretation, and direction come from decades of capital delivery experience working alongside owners, designers, and contractors.
Source documents are gathered into the requirements process — owner criteria, design requirements, narratives, specifications, codes, agency guides, meeting minutes, BIM issue logs, RFIs, and vendor submittals. Any document that contains a requirement or a decision.
If your project does not yet have a formal requirements baseline, Gallant can help establish one using a structured Design Requirements Document (DRD) template.
Project inputs are captured and structured into explicit requirements, categorized by type and discipline, and checked for gaps, conflicts, and unresolved decisions. The Design Requirements Document (DRD) establishes the authoritative baseline for what the project must achieve — separate from design solutions.
Requirements land in a structured, traceable register — normalized, categorized, and linked to their source. The register is linked forward to design, procurement, commissioning, and turnover verification. Delivered as a structured Excel workbook owned by the client — no software subscription, no lock-in.
The Gallant Requirements Intelligence Report™ (RIR) is delivered at any phase, milestone, or decision point. It is the executive-level advisory analysis: what is open, what is conflicting, what decisions are required, and what the cost and schedule exposure looks like if unresolved items carry forward.
The RIR is generated from the controlled requirements baseline as of the cycle — not from a stand-alone memo review.
Every Gallant engagement builds the same structured record — owned by the client, traceable from document to decision, and kept current through design, the design-to-construction transition, construction, commissioning, and turnover. The ten tools below are that record. At each phase gate or decision point, they produce the Gallant Requirements Intelligence Report™. If a project does not yet have an owner requirements baseline, Gallant can help establish one.
The authoritative baseline of what the project must achieve. The DRD defines what must be delivered and why — not how it will be built — and establishes the baseline against which design, construction, commissioning, and turnover are measured.
Requirements extracted, normalized, and categorized from source documents — functional, regulatory, performance, schedule, budget, and safety — into a single living baseline the entire team can reference.
Requirements traced from source document through design, specifications, procurement, field verification, and closeout. Responsible discipline assigned. Owner intent documented from decision to delivery.
Contradictions between documents identified, typed, and routed to a named owner with a date — before they become RFIs. Parameter conflicts, scope conflicts, and authority mismatches flagged, classified, and queued for resolution.
When a document is updated, Gallant compares it against the approved baseline and classifies each change: New, Match, Supplement, Supersedes, or Conflict. Change impact is identified as it enters the project record — not weeks later. Ambiguous "should," "or," TBD, and conditional language is flagged as an open decision, carried against the requirement until the owner resolves it.
Detect and report scope growth as it enters project documentation — not after it reaches cost exposure. Owners see exactly what is being added, by whom, and when it first appeared in the project record.
Each requirement is linked to its verification method — inspection, test, analysis, or demonstration — and assigned an acceptance path so delivery can be verified at commissioning and turnover. Every verification is kept as its own dated record, not collapsed into a single status. A requirement is verified by the design team's QA before a set is issued, again by the authority having jurisdiction, again by the contractor during construction, again at commissioning, and again at owner acceptance — each a separate dated record with its own evidence and named party, and a later verification never overwrites an earlier one. The register gives the responsible party a complete, cited list to verify against; the verification itself stays with them.
Complete traceability from source requirements through design decisions, edits, and revisions. The record is append-only. Every change to a requirement is written as a dated event carrying the prior value, the new value, the source that caused it, and the register version after — so the register holds its history rather than only its current state. Full audit trail from owner intent to delivered scope. Defensible through closeout.
Conflicts, open decisions, and long-lead exposures are scored for likelihood and for impact assessed separately against budget, schedule, and quality. Overall impact is the worst of the three. Every score is computed from its inputs, never typed — an override requires written rationale in the row. Each risk carries a named owner, a response, and an early-warning trigger. A risk whose trigger has fired and whose response has not started appears in the executive summary regardless of its numeric score — because a low-scored risk already in motion outranks a higher-scored one still dormant.
Derived from the same record. For a single definable feature of work: every governing requirement with its source citation, the verification method, the responsible party, and any conflict between documents stated on the face of the row. Supports contractor quality control plan review, submittal review, and preparatory-phase readiness. Generic checklists carry what usually goes wrong; this one carries what is specific to the contract in front of you.
Built from the ten tools above at every phase gate or decision point: what is open, what conflicts, who must decide, and what waiting will cost.
Reading every governing document against every other one was never a judgment problem. It was an arithmetic one — too many pages, too many cross-references, too little time. Language models removed that constraint. They do the reading, the cross-comparison, and the bookkeeping, applying a documented classification standard, conflict-detection framework, and traceability schema the same way to every document and every cycle. What they do not do is decide. Which criteria govern, which conflict matters, and what the owner should do about it stay with the credentialed engineer. Every finding carries its source citation so you can check the work.
The platforms manage files and schedules and leave the hard part to your team: getting documents in, keeping the record current, and keeping people working from it. Gallant is a service, not a subscription. Deliverables are structured files you own, portable to any environment, with no license to procure and no security review to clear. Designing that intake and keeping the team aligned to it is the part we manage — and it is the part that determines whether the discipline holds on a live project.
Gallant works from written requirements — specification text, discipline general notes on the drawings (structural, electrical, mechanical), schedules, narratives, criteria, review comments, RFI responses, vendor submittals, and contract language — and maintains the record. We do not perform design review or QA audit — we equip the people who do. At every phase, the register hands the architect, the engineer of record, and the project manager a complete, cited checklist of the requirements the design must satisfy. Determining which codes and criteria govern is engineer-of-record judgment; we record and attribute that determination, we do not make it. We do not interpret drawings or field conditions. Verification stays with the party responsible for it — the register tells them exactly what to check.
Data handling. Client documents are used only for the engagement they were provided for, are never shared across clients, and are never used to train AI models. Controlled documents are handled to client direction. Full policy →
An example worked on a specific Other Transaction procurement: a requirements extract from the four publicly posted solicitation documents of a $409M Space Force design-build program at Cape Canaveral — the solicitation, the request for white paper, the draft Other Transaction agreement articles, and the draft Division 01 specifications. Ninety-nine pages reconciled against one another. Six conflicts, gaps and ambiguities surfaced, each cited to its location.
All four documents are publicly posted; every finding cites its page and paragraph, so the work can be checked against the source record. Unlike the simulated engagement below, this is a real procurement — documents as posted at Amendment 0001, October 2026. Prepared independently from public documents; Gallant is not affiliated with or endorsed by the program office.
This demonstration is for firms pursuing government work — the extract is the first step in building a pursuit and post-award requirements baseline. If you're an owner, the Heritage Health Campus samples below show the deliverables a Gallant engagement produces for you.
Three documents from a simulated engagement on the Heritage Health Campus / Northstar Ambulatory Care Clinic. This is not an actual engagement with names changed — the issues, requirements, and conflicts are drawn from multiple real capital projects, synthesized into one representative simulated engagement. Requirement counts, conflict counts, dollar figures, deadlines, regulatory citations, and the analytical structure are exactly as Gallant produces them in live work.
Open the Baseline RIR first to see what the requirements baseline and initial conflicts look like at the founding work. Read the Cycle 1 RIR next to see what an executive deliverable looks like at a recurring cadence — scope drift, owner decisions, and cost variance against that baseline. Open the Sample Workbook to see the underlying register, decision log, conflict log, lineage, and verification matrix the RIRs are built on.
The Register, RTM, and conflict logs are the analytical engine. The RIR is the executive decision product leadership acts on — converting live requirements data into decision-grade reporting on scope drift, unresolved conflicts, owner actions, and cost or schedule exposure at key decision points throughout the phase.
This is not a summary memo. It is a decision-grade analysis of where the project stands against its requirements baseline, what is drifting now, and what needs to happen next.
Because the RIR is generated from a controlled requirements baseline, it shows not just what is wrong, but what requirement is at risk, who must decide, and what verification or downstream exposure is affected. Owner decisions hidden in "should," "or," TBD, and conditional language are surfaced as open decisions until resolved.
This is the table of contents for the Cycle 1 RIR — see the download cards above for the working sample.
Start with a Requirements Snapshot. The method works at the seams between documents — one document can't show reconciliation — so send a representative set, three to five documents from different hands: owner criteria or program documents, design narratives or basis of design, applicable codes and agency guidance (UFC, VA design criteria, GSA guides), AHJ or permit correspondence, lease obligations, vendor submittals, contract or solicitation documents. We confirm the set with you in a short conversation before work starts.
The Snapshot comes back as a structured report — register draft, conflict scan, decision-pending items, ranked findings — plus the Gallant Design Requirements Document template, pre-populated from your documents as a working draft of your requirements baseline.
Documents handled per Gallant's data privacy policy. NDA available on request.
Each finding below came from tracing a requirement from source document to design consequence before it became rework, redesign, or a late owner decision.
The two findings below are drawn from Cycle 1 of the sample engagement available for download in the Sample Reports section — Heritage Health Campus, an ambulatory care clinic at 50% Schematic Design. This is a representative simulated engagement: the findings, conflicts, and figures are drawn from real conditions across multiple capital projects of this type, synthesized into one example.
The 50% Schematic Design BIM coordination run surfaced two compliance failures the design team would not have caught from drawings alone. A supply air duct penetrated the ACR Zone IV magnetic-field boundary at Grid C-4 without RF shielding — a non-compliance with the ACR Technical Standard. Three NFPA 99 Category 1 EES circuits ran in normal-power conduit at Grid B-2 to D-4 — a Chapter 6 violation. Both items were captured in the conflict register the same week and traced back to specific requirements (GR-0115, GR-0118).
The CMAR's constructability review introduced two new owner-decision items at the close of Cycle 1. The consequential one: the elevator package has a 52- to 64-week procurement lead time, which means an elevator contractor must be engaged during the SD phase to support the construction-phase energize milestone in March 2027. The second item — generator pad location confirmation — gates the gas service permit application. Both items appeared in the same week the CMAR review was issued and were already overdue at Cycle 1 close.
Project entities are fictitious. Findings, conflicts, and figures reflect real conditions drawn from actual capital projects of this type. Full simulation available upon request.
How requirements failures drive capital-project cost overruns, schedule slippage, and quality defects.
A research-based analysis of 20+ named project failures across federal, VA healthcare, and commercial construction — more than $30 billion in documented cost growth above stated baselines, every figure read in the document that issues it — and the discipline that could have prevented them.
Read the White Paper ↓ Free to share · PDFGallant Core identifies scope risk. Controls Advisory translates it into dollars, schedule, and owner exposure. When a conflict is flagged, your team should not have to guess what it costs to resolve it at SD versus CD — or carry the variance forward as a claim.
Budget and milestone constraints are also requirements. Controls Advisory quantifies the consequence when baseline requirements and cost or schedule targets diverge, and surfaces the financial trade-off in time for the owner to act on it.
A veteran-owned chartered quantity surveying practice led by an owner-side principal estimator with deep experience in early-phase cost modeling, capital planning, and commercial risk management. Holds RICS, AACE, LEED, and BREEAM credentials. Has certified some of the highest-scoring LEED projects in the world.
Engagements are scoped to the decision moment — not to hours, headcount, or capacity. Each service category corresponds to a recurring decision point in a capital project, with a defined engagement structure and a clear client decision at risk.
Translate scope conflicts and requirement changes into probable cost and schedule exposure before they enter the field. Owner decides to act now, defer, or carry the risk forward.
Reconcile design-phase estimates against the requirements baseline at SD, DD, and CD to catch design-to-budget drift early. Available per gate or as an SD+DD+CD bundle.
Assess value engineering proposals against the requirements baseline — ensuring VE decisions do not create downstream compliance, life-safety, or operational scope gaps.
Link requirement progression and scope change to earned value variance forecasting. A stronger baseline produces more defensible variance attribution — scope movement separated from performance, with audit trail.
Engagements are structured as decision-event fixed fees or as retained advisory; retained services carry a three-month minimum. Detailed pricing is scoped per engagement under NDA.
Gallant is not just a gate review. It is continuous requirements monitoring with executive reporting at the decision points that shape scope, cost, and schedule.
Standard engagements produce the deliverables described above from documents the client provides. Engagements that go beyond — requirements workshops, ongoing requirements management, stakeholder facilitation, or recurring advisory roles — are scoped separately to fit the project.
Submit for Detailed Pricing Requirements →Controls Advisory is available as an add-on to any engagement.
Gallant Project Solutions LLC is a project management firm whose specialty is keeping owner, code, functional and design requirements aligned across the A/E, the builder, and every vendor and stakeholder — project controls extended past cost and schedule to the requirements those controls are measured against. The firm’s methods are drawn from decades of experience executing large-scale facilities across entertainment, hospitality, military, healthcare, and mixed-use development — where design intent, constructability, regulatory approvals, commissioning, and operational performance must align under real budget and schedule constraints. These practices translate systems-engineering discipline into practical tools that owners, designers, and constructors can apply immediately.
The firm’s primary service is Gallant Requirements Intelligence™ — a structured requirements management process that runs continuously through design and construction. Requirements are extracted from project documents, organized into a controlled baseline, monitored for conflicts and scope drift, and reported to owners at the decision points that shape cost, schedule, and delivered scope. The firm's methods are grounded in requirements definition, baseline control, traceability, change control, and verification planning.
Gregory A. Tuite, PE, PMP — 27+ years in capital project delivery, former U.S. Air Force civil engineering officer, lead systems engineer on U.S. Marine Corps programs, and owner-side project executive on large-scale commercial capital projects. He holds a DAWIA Level III certification in Systems Engineering. Gallant Project Solutions LLC is an SBA-certified Service-Disabled Veteran-Owned Small Business.
Request a sample Gallant Requirements Intelligence Report™ to see what structured requirements management looks like on a project like yours.
Tell us what you're working on. We'll show you what Gallant finds in it.
For owners and developers, A/E firms, GCs, federal program offices, and VA healthcare leadership: a working session to walk through the Gallant methodology and discuss how it would apply to a project you're delivering, pursuing, or planning. The Sample Reports above show the deliverable; the conversation shows the fit.